C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, December 21, 2011
Chilmark Town Hall
5:00 pm
Present: Jan Buhrman, Mike Renahan
Absent: Katie Carroll
Also Present: Marina Lent, Reid Silva (Vineyard Land Surveying and Engineering), Chris Alley (Schofield, Barbini & Hoehn)
Minutes of December 7, 2011 were approved.
Urban, 6 West Meadow (30-36) Chris Alley introduced a septic revision application for the property to tie an addition with bathroom directly to the existing three-bedroom septic system. The Board of Health reviewed the proposed renovation plans to determine whether the plan would increase the number of bedrooms.
The Board stipulated that either the slider-door to the proposed addition should be removed, or the opening to the study, which is currently a bedroom, will need to be widened to > 5’ to ensure that the renovation does not represent an additional bedroom, which would exceed the system design.
The Board asked Marina Lent to look for records of Zoning Board of Appeals regarding this property. A new plan, showing the required adjustment to the renovation, be presented to the Board.
Kalkin, 285 South Road, (24-162) Reid Silva assured the Board that the septic upgrade required to bring the Kalkin property into compliance is on track: property manager David Sauter has contacted Vineyard Land Surveying to undertake this project.
Poole, 90 Menemsha Crossroads (26-35.1) Reid Silva presented a septic upgrade construction permit application to build a seven-bedroom system to serve a 3-bedroom house and two two-bedroom “camps” at 90 Menemsha Crossroads. There are currently three cesspools on the property, and two wells. The Board noted that no renovation or increase in capacity is involved in the proposal. The proposed plan meets or exceeds Title 5 requirements. It requires the following variances from Chilmark Board of Health regulations: leaching facility to wetland separation: 150’ down to 133’; leaching facility to well separation: 150’ down to 100’; leaching facility to property line separation: 30’ to 12’ (abutting the Menemsha
Crossroads). The Board regretted the loss of some tree cover on the Crossroads to accommodate this system, but noted the challenging nature of the area, with wetlands and small lot size. The Board approved the permit; Marina Lent will ask Matthew Poole to write a letter to the file, acknowledging that the proposed leaching system to well separation is less than the 150’ required by Chilmark regulations.
Packer, 511 North Road (27.1-97) The Board asked Reid Silva for an update on progress towards the agreed upgrade to the blackwater system to serve the Menemsha Market building at 511 North Road. Mike Renahan read a letter from the Board to Dorothy Packer into the record as follows:
“At its meeting of December 8, 2011, the Board discussed the ongoing upgrade of the sewage disposal system at 511 North Road. At your request, and having received an as-built letter and plan from engineer Reid Silva, I forwarded a copy of the certificate of compliance to you on November 22, 2011. That work enabled the Market to operate during the 2011 season.
As discussed with the Board at its meeting of June 15, 2011 (see attached minutes), the existing trench installed for the 2011 season will have to be supplemented, as agreed with the Board, in order for the bathroom on the premises to be used.
Please call me with an update on your progress on this matter.”
Reid Silva stated that at this time he has not been retained to work on this system, and noted that he had sent an e-mail with a reminder of the work which would have to be done prior to the 2012 season in order to complete the system; he has so far received no response to that e-mail. Reid Silva said that he will follow up with the Packers to move towards progress on completion; he also noted that the greywater filter installed last summer will need to be approved by the plumbing inspector.
Cartel/Watkins, 9 Stonewall Road (32-47): Reid Silva confirmed that he has been retained to address septic system failure at the property with an upgrade; he anticipates doing a soil observation there in a few weeks.
Joroff, 5 Sarah Brown Lane, (7-56) Marina Lent reported on discussion with Doug Cooper, who has been retained to address a septic system failure at the property. A letter sent to the owner on December 14, 2011 states: “Please be advised that the upgrade must be complete by Memorial Day in order for the property to be inhabited over the coming summer season.” The Board asked Marina Lent to follow up with Doug Cooper regularly to ensure that progress is being made.
Drummond, 384 Middle Road (26-86.2) An as-built plan has been received from Vineyard Land Surveying. The certificate of compliance being held pending receipt of as-built letter from Kent Healy, who conducted the final inspection of the system.
Osterman, 79 Quansoo Road (17-25) An as-built letter and plan have been received, and the certificate of compliance has been issued.
Campbell, 19 Wososket Lane (11-76) A Title 5 inspection report from George Sourati was received– the system passes inspection.
Kaplan, 16 Valley Lane (3-50) A well completion report has been received for the property – however, the potability test shows TC+. Marina Lent will follow up to secure the final potability test.
Wiesner, 46 Meadow Lane (31-11.1) A well completion report has been received for the property – however, there is no plan on file. Marina Lent has contacted Island Water Source to provide a plan.
Storrow, 70 State Road (30-22) A well completion report has been received for the property – however, there is no variance letter on file as required by the Board. Marina Lent has contacted Island Water Source to provide a plan. Mike Renahan asked that Marina follow up with the owner directly if Island Water Source is unable to provide the required letter.
MAVEN: Marina Lent described an initiative undertaken by the MV Agents to secure agreement for data-sharing in the infectious disease database, MAVEN, run by the Massachusetts Department of Public Health. The Board welcomed the initiative.
Mass Estuaries Project: Marina Lent reported on a meeting of the MEP project director with the Board of Selectmen. The issue at this time involves town funding required to conduct extensive baseline studies of estuary/pond systems in Chilmark, specifically, on Chilmark Pond and the Menemsha/Squibnocket/ Quitsa/Stonewall pond system.
VNA Contract FY’12: The Board will review the VNA contract for both FY’12 and FY’13 at a future meeting: plans to hold a Chilmark Flu Clinic in September/October may significantly revise the draft contract and budget for FY’13.
FY’13 BOH and MVRD Budget: The Board decided to review the upcoming FY’13 draft budget at its meeting on January 4, 2012.
Invoices: The following invoices were approved for payment:
- Araujo Bros. Menemsha Porta-Pot, $225
- VNA November 2011 $660
- DEP public water system water charges $20
- Barney Suman Food Inspection instruction services $65
The meeting adjourned at 18:30 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Michael A. Renahan Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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